Privacy Policy


CondoPapers Privacy Policy

INTRODUCTION

Protection of your personal information is an important topic and we do take it very seriously. However, we also know that many privacy policies can be difficult to read. So, we have tried to make our policy as easy to read as possible. To show that, here is the simplest and shortest summary of our policy.

You give CondoPapers personal information so that we can provide you documents for a condo, strata or HOA. Your information is shared with the document's owner or their agent. We don't sell or use your information for any other purpose. We use cloud computing and cookies to run our business. We take many steps to protect your info. We will tell you if something goes terribly wrong.

PURPOSE

This document will help you understand what information we collect from you, how we use, store and protect it. The policy is divided into the following sections:

  • Definition of personally identifying information
  • Consent
  • Collection, retention, use and disclosure of your information
  • Cookies and Cloud resources
  • Suppliers to CondoPapers
  • Protecting your information
  • Data Breach
  • Privacy Policy updates
  • If you have questions

PERSONALLY IDENTIFYING INFORMATION

When we refer to Personally Identifying Information (shortened to PII), we mean your name, address, phone number, e-mail address, credit card information (only used by CondoPapers for a telephone transaction and not retained) and your purchase history.

You can review, change or update your basic PII by logging into your CondoPapers account.

YOUR CONSENT

When you register for a CondoPapers account it does not become active until you have accepted our Terms of Service (TOS) which includes this policy. Your acceptance provides us with your informed and explicit consent. Your consent covers all of your activities on the CondoPapers website. You can withdraw your consent by contacting us.

COLLECTION, RETENTION, USE AND DISCLOSURE

The information we collect from you is the minimum required to facilitate our service and only used for the purpose for which it was collected. Your information will be retained for as long as necessary to meet legal and / or functional obligations. For some information that could be as long as 10 years after purchase.

We use the information you provide us to:

  • Create and maintain your account on CondoPapers.com
  • Meet legal and legislated obligations
  • Complete a transaction
  • Enable building, unit and document posting and fulfillment
  • Track purchases
  • Provide customer service
  • Prepare financial, tax and statistical reports
  • Evaluate and improve website performance
  • Evaluate and add additional services

Your information will be disclosed to authorized CondoPapers staff and the document's owner or their agent. As CondoPapers operates in several jurisdictions your information may also be disclosed to satisfy a regulation, law, legal request or government mandate.

COOKIES AND CLOUD RESOURCES

Cookies, a small file placed on your computer by CondoPapers, are used to enable certain website functions and provide analytics. Cookies must be accepted and enabled by your web browser to access all functions on our site.

CondoPapers uses cloud and Internet computing resources, including data processing, storage and e-mail, to deliver our service. PII is not routinely disclosed to these providers and CondoPapers retains ownership of all information.

THIRD PARTY SUPPLIERS TO CONDOPAPERS

CondoPapers uses third party suppliers. We've reviewed those organizations privacy policies and believe that they meet our requirements for data collection, use, disclosure and protection. You may need to accept the Terms of Service and Privacy Policy of our payment provider to complete your transaction.

PROTECTING YOUR INFORMATION

CondoPapers maintains physical, electronic and procedural safeguards to protect your PII. For example, employees are required to sign contracts that include confidentiality and non-disclosure clauses. Safeguards are reviewed on regular basis and revised as necessary.

IN THE EVENT OF A DATA BREACH

If a data breach is confirmed, CondoPapers will follow the best practices outlined by the applicable privacy legislation.

PRIVACY POLICY UPDATES

CondoPapers will review this policy on a periodic basis. The current policy will be available on our website. If you use our website after an updated policy comes into effect, we consider that you have consented to the new policy.

QUESTIONS ABOUT OUR PRIVACY POLICY

  1. Call us at 1-888-777-2511 and speak to our Privacy Officer or send us an e-mail at Support@CondoPapers.com.

  2. If you want provincial information about privacy guidelines or regulations start by searching your government's website. For example, in Alberta you will discover the Alberta Privacy Commissioner's Office and their site at http://www.oipc.ab.ca

  3. If you want privacy information from the Government of Canada, you can contact the Office of the Privacy Commissioner of Canada or visit their website. Their contact information is:
    • 30 Victoria Street, Gatineau, Quebec K1A 1H3
    • Phone: 819-994-5444
    • Toll-Free: 1-800-282-1376
    • TTY: 819-994-6591
    • https://www.priv.gc.ca

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